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Call 459-2355
eq.administration@ucsc.edu
Fax: 459-3747
University Business Services
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1156 High Street
Santa Cruz, CA 95064-1077
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Equipment Account Codes - Inventorial and Non-inventorial
Summary: When you purchase equipment, accessories or fabrications for your department, you must use specific account codes.
See also: Examples of Inventorial and Non-inventorial Equipment.
Inventorial Account Codes |
| Purchase |
Example |
Account Code |
| Equipment, general |
photocopier, telescope, gun |
007010 |
| Equipment, computer |
external hard drive, printer |
007020 |
| Furniture |
20' x 20' oak conference table |
007040 |
| Fabrications |
telescope controller |
007050 |
| Transfer of equipment between University departments |
printer, copier |
007080 |
| Trade-in |
Replace old copier with new model |
007130 |
| Installment Purchases |
Xerox copier, computer system |
007090 |
| Accessory or Component purchased on separate PO from original inventorial item and valued at or above $5000 |
police car radio, memory chips, internal hard drive |
007000 |
Accessory or Component purchased on same PO as original inventorial item
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monitor, software under $5000 |
007110 |
Software valued at or above $5000
(Note: property number will not be assigned) |
Oracle, multi-user software license
(up to $10 Million) |
007170 |
Physical Plant Account Codes |
| Purchase |
Example |
Account Code |
| Equipment |
see 007010, 007020, 007040 above |
009530 |
| Accessories to inventorial plant equipment |
see 007000 above |
009535 |
It is important that you use the correct account code for the following reasons:
- reporting to federal funding agencies
- indirect cost negotiations
- establishment of budgets used to determine renewal and replacement funds
- tracking inventorial equipment
- asset insurance program
Non-inventorial Account Codes |
| Purchase |
Example |
Account Code |
| Computer supplies |
laser printer cartridge |
000060 |
| Computer software - if not purchased on same PO as inventorial computer |
MS Office, Adobe FrameMaker
(under $5000) |
000070 |
| Non-inventorial equipment & furniture valued between $0.01 - $199.99 |
Keyboard, Mouse, Camera, Table |
006080 |
| Non-inventorial equipment & furniture valued between $200 - $1400 |
Office Chairs, Printers, Digital Cameras |
006085 |
| Non-inventorial equipment & furniture valued between $1500 - $4999 |
Modular Workstation, Computer |
006090 |
| Fabrications delivered to outside agency (rarely used at UCSC) |
equipment built for NASA |
006110 |
| Lease less than $100K - non-computer (operating lease) |
non-inventorial (regardless of price) until buyout option is exercised |
006135 |
| Lease less than $100K - computer (operating lease) |
non-inventorial (regardless of price) until buyout option is exercised |
006155 |
| Plant equipment - non-inventorial |
water heater, eyewash basin |
009600 |
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Last revised: March 15, 2007 (am)
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